BH MOVIES LEGAL COMPLIANCE

Privacy Policy

Last updated: 14 November 2026

BH Movies Ltd respects your privacy. This policy explains what personal data we collect, why we collect it, how long we keep it and what rights you have. It applies to this website and to all of our business activities, and it may be referred to in our contracts and other documents.

1. Who we are

BH Movies Ltd is a film production and production services company registered in England and Wales.

Company number: 14662676
Registered office: Ocean View Unit Base, 83 Grove Road, Bournemouth, Dorset, England, BH1 3AR
Website: www.bhmovies.co.uk
Privacy contact: info [at] bhmovies.co.uk

BH Movies Ltd is the data controller for the personal data described in this policy. Where we set up a separate company to produce a particular film, that company may also be a controller of data relating to that production and follows this policy.

2. Who this policy covers

This policy covers:

visitors to our website
people who contact us by email, phone, post or social media
writers and rights holders who submit scripts or projects
cast, crew, freelancers and job applicants
agents, managers and other representatives
suppliers, location owners and contractors
financiers, distributors, sales agents, broadcasters and other business contacts
members of the public who appear in or are affected by our productions

3. The personal data we collect

Depending on how you deal with us, we may collect:

Contact details: name, email address, phone number, postal address, company and job title.
Enquiry details: the content of your messages and our replies.
Professional details: CV, credits, showreel, headshots, agent details, union or guild membership, references and availability.
Submission details: scripts, treatments, outlines and the information you provide with them.
Engagement and payment details: contracts, date of birth, National Insurance number, tax status, bank details, invoices, right-to-work documents, and passport and travel details.
Production details: call sheets, schedules, emergency contacts, accommodation and travel arrangements, vehicle details, and dietary and access requirements.
Images and recordings: footage, photographs, audio and behind-the-scenes material made during a production.
Technical details: IP address, browser type, device information and pages visited, collected through our website host and cookies.

4. How we collect it

We collect personal data:

directly from you, when you contact us, work with us or send us material
from your agent, manager, employer or other representative
from the Screenrep submissions platform, when you submit a script
from casting and crewing platforms, industry directories and public sources such as IMDb and LinkedIn
from production partners, such as co-producers, financiers and distributors
automatically, when you use our website

5. Why we use your data and our lawful basis

We only use personal data where the law allows it. Our purposes and lawful bases are:

Replying to enquiries and running our business relationships. Lawful basis: our legitimate interests in operating and developing our business.
Reviewing scripts and projects submitted to us. Lawful basis: our legitimate interests in finding and developing projects, and taking steps at your request before entering a contract.
Considering people for cast, crew and staff roles. Lawful basis: our legitimate interests in recruiting, and taking steps before entering a contract.
Engaging, managing and paying cast, crew, freelancers and suppliers. Lawful basis: performance of a contract and compliance with our legal obligations.
Producing, financing, delivering, distributing and promoting films. Lawful basis: performance of a contract and our legitimate interests in making and exploiting our productions.
Health and safety, insurance and safeguarding on productions. Lawful basis: compliance with our legal obligations and our legitimate interests in running safe productions.
Tax, accounting, tax credit claims, audit and legal record-keeping. Lawful basis: compliance with our legal obligations.
Running and securing our website. Lawful basis: our legitimate interests in maintaining a secure, working website, and your consent for any non-essential cookies.
Establishing, exercising or defending legal claims. Lawful basis: our legitimate interests in protecting our business and rights.

We do not send marketing newsletters. We do not sell personal data. We do not make decisions about you by solely automated means.

6. Special category and criminal offence data

Some production work requires more sensitive information. This can include health information for cast insurance medicals, risk assessments, and dietary or access needs. It can also include criminal record checks where a role requires them, for example when working with children.

We collect this only when it is necessary. We rely on your explicit consent, on our obligations under employment and health and safety law, or on the need to establish or defend legal claims. Access is limited to the people who need it.

7. Children and young performers

Our website is not aimed at children. Where a child takes part in one of our productions, we collect their data through their parent, guardian or agent. We use it only to arrange the engagement, obtain performance licences, and meet our safeguarding and legal duties.

8. Script and project submissions

We accept script submissions only through Screenrep, a third-party platform. Screenrep handles your account and upload under its own terms and privacy policy, which you should read before submitting.

Submissions are reviewed by the BH Movies management team. We keep submitted scripts and the details provided with them for one year from the date of submission and then delete them, unless we are in active discussion with you about the project or have entered into an agreement with you.

9. Who we share your data with

We share personal data only where there is a reason to do so, with:

Service providers: our website host (IONOS), website and email tools, Screenrep, cloud storage, accounting and payroll providers, and IT support.
Production partners: co-producers, financiers, completion guarantors, insurers, distributors, sales agents, broadcasters and streaming platforms.
Professional advisers: lawyers, accountants and auditors.
Agents and representatives acting for you.
Industry and public bodies: HMRC, the British Film Institute, local authorities for child performance licences, unions and guilds, and regulators or law enforcement where the law requires.
Suppliers engaged on a production: travel, accommodation, catering, location and facilities providers.
A buyer or successor, if our business or a production is sold or reorganised.

We require our service providers to keep your data secure and to use it only on our instructions.

10. International transfers

Film production and distribution is international. Some of our partners and service providers are based outside the United Kingdom, including in the United States and the European Union. When we transfer personal data outside the UK, we make sure it is protected by UK adequacy regulations, by the International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses, or by another safeguard permitted by law. You can ask us for details.

11. How long we keep your data

General enquiries and correspondence: one year from our last contact with you.
CVs, showreels and speculative job enquiries: four weeks from receipt, unless we engage you or you ask us to keep your details on file.
Script and project submissions: one year from submission.
Contracts, payment, tax and production records: six years after the end of the financial year they relate to, or longer where the law or our insurers, financiers or distributors require it.
Chain of title, credits, releases and finished film materials: for as long as the film is being exploited, because we need them to prove and license rights.
Website technical logs: for the period set by our hosting provider.

When a retention period ends we securely delete or anonymise the data.

12. How we keep your data secure

We use appropriate technical and organisational measures to protect personal data. These include password-protected systems, restricted access, secure cloud storage and confidentiality obligations on our team and suppliers. No method of transmission or storage is completely secure. If a breach is likely to put your rights at risk, we will tell you and the regulator as the law requires.

13. Our website and cookies

Our website uses cookies and similar technologies, which are small files stored on your device.

Essential cookies make the site work and remember your cookie choice. They do not need your consent.
Analytics cookies: we do not currently use analytics or advertising cookies. If that changes, they will be set only with your consent and we will update this policy.
Personalisation cookies remember your preferences so the site works the way you expect.
Social media and third-party media cookies may be set by services embedded in our site, such as the Vimeo video player. These providers’ own privacy policies explain how they use data.

A cookie banner appears on your first visit so you can accept, decline or customise non-essential cookies. You can change your choice at any time through the banner settings or by clearing cookies in your browser.

Our website links to our social media pages and to other sites, including LinkedIn, YouTube, Facebook, Instagram, TikTok, X, Linktree and Screenrep. These sites have their own privacy policies and we are not responsible for how they handle your data.

14. Your rights

Under UK data protection law you have the right to:

be informed about how we use your data
ask for a copy of your data
ask us to correct data that is wrong or incomplete
ask us to delete your data
ask us to restrict how we use your data
object to our use of your data where we rely on legitimate interests
ask us to transfer your data to you or another organisation
withdraw consent at any time, where we rely on consent

Some of these rights apply only in certain circumstances. To use any of them, email info [at] bhmovies.co.uk. We do not charge a fee in most cases, and we will respond within one month. We may need to confirm your identity first.

15. Complaints

If you are unhappy with how we have handled your personal data, please tell us first. Email info [at] bhmovies.co.uk or write to us at our registered office, marking your message “Data protection complaint”.

We will acknowledge your complaint within 30 days, investigate it, and tell you the outcome without undue delay.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection regulator:

Website: www.ico.org.uk/make-a-complaint
Helpline: 0303 123 1113
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

16. Changes to this policy

We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated shown at the top.